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GREEN
MEADOW COUNTRY CLUB
GENERAL
RULES & REGULATIONS
(May
24, 2000)
THE
RULES published here have been set forth by the Board of Directors after much
deliberation and sincere effort to provide for the enjoyment of all members and
their guests. The purposes shall be promotion and cultivation of social
activities among its members and to provide its members with the convenience of
a clubhouse and facilities for indoor and outdoor recreation. Only by very
careful and thorough reading of the rules and by strict compliance will the
intent be achieved. Members of
Green Meadow Country Club are responsible for rules compliance for themselves,
their family, and their guests.
The
organization shall be a nonprofit corporation organized and existing under the
laws of the State of Tennessee.
We
welcome new members and sincerely hope they will enjoy the Club to the fullest
extent.
CLUB
HOUSE RULES:
1.
MEMBERS’ PRIVILEGE OF THE CLUBHOUSE.
Membership shall have the right to use all Club facilities at any time
during open hours, except the Ballroom, Private Rooms, or Terrace Dining Room
when reserved for private entertainment. No
member or organization shall have the right to reserve the entire clubhouse for
private entertainment unless authorized by the Board of Directors.
2.
CLASSIFICATIONS AND DEFINITIONS: Membership
in the Club shall consist of the following classifications:
(1)
Resident Member
(2) Junior Member
(3) Social Member
(4)
Senior Social Member
Class
(1) Resident Members: Resident Members shall be aged twenty-one (21) or older.
The Member shall enjoy all privileges of the Club facilities and Resident
Members only have the right to vote and hold office.
Class (2) Junior Member:
Junior Members shall be aged thirty (30) or less. The
Member shall enjoy all privileges of the Club facilities except the age
restriction of the Club lounge. Junior
Members shall not have voting rights or the right to hold office.
Class (3) Social Member:
Social Members shall enjoy all privileges of the Club facilities except
Golfing privileges (this includes the Golf course and Golf practice areas) and
age restrictions of the Club lounge. Social
Members shall not have voting rights or the right to hold office.
Class (4) Senior Social
Member: Senior Social Members shall be aged sixty-five (65) or older. The Member
shall enjoy all privileges of the Club facilities except Golfing privileges
(this includes the Golf course and Golf practice areas).
Senior Social Members shall not have voting rights or the right to hold
office.
3.
MEMBERS DEPENDENTS shall be permitted use of all Club facilities
appropriate to the sponsor’s membership status with the following
restrictions:
a.
Use of the poolroom, men’s, and women’s card room shall be restricted
to those 21 years of age and older.
b.
Member dependents (under the age of 21) may enter the club lounge only
for the purpose of obtaining food or beverage to go until 6:00 p.m. After 6:00 p.m.
the lounge shall be restricted to those 21 years of age and older.
4.
HOURS. The Board of
Directors shall determine hours of operation of House facilities.
Variations of time will depend on the season, weather, and utilization of
the facilities. Hours of operation
of all Club facilities will be properly posted and all members notified through
bulletins, and other means. The
clubhouse and Pro Shop will normally be closed on Monday, November through
March.
5.
VISITORS. (a) Any member
shall have the privilege of introducing a guest to the Club .
(b) Members shall be
responsible for the conduct and indebtedness of the guests introduced by them.
(c) Club functions may be closed to nonmembers when deemed necessary by
the General Manager.
6.
NIGHTS RESERVED FOR CLUB FUNCTIONS.
Special occasions are reserved for Club entertainment.
The Ballroom and Private Rooms may be reserved when not being used for
special occasions. Any exception
must be approved by the Board of Directors.
7.
PRIVATE FUNCTIONS. (a)
Members may give private entertainment at the clubhouse.
The charge for rental of the Club facilities other than by a Club member
or organization shall be determined by the General Manager.
(b) Non-member organizations desiring to use the clubhouse shall make
their request to the General Manager. A
deposit is required (at the option of the General Manager) when a reservation is
made, and such deposit will be forfeited if reservation is canceled less than
thirty (30) days prior to the reserved date.
(c) No uninvited guest shall be permitted to enter the Ballroom when it
has been engaged for private entertainment.
(d) All food and beverage for private entertainment shall be purchased
from or through the Club.
8.
NON-MEMBER USAGE. A
non-member shall not be permitted to use the clubhouse unless sponsored by a
member.
9.
CLUB DRESS CODE. Members and
their guests are required to be properly dressed when utilizing the Club
facilities (see recommended dress code for each facility further on in these
Rules and Regulations). Members and
their guests will wear clothes in good taste.
At no time will bathing suits, revealing shorts or ragged cut-offs be
worn in or around the Club facilities. Shoes
and shirts must be worn at all times except in pool areas.
10.
DEFACING INTERIOR WOODWORK AND FLOORS.
No decorations shall be allowed which require fastening to the walls or
fixtures of the clubhouse, except with the General Manager’s approval.
11.
DAMAGE OR DESTRUCTION OF CLUB PROPERTY.
Damage or destruction by members or their guest of equipment, furnishings
or any property belonging to the Club shall be paid for by the members
responsible for it.
12.
PETS. The presence of pets
at the Country Club is forbidden.
13.
BULLETIN BOARDS. Nothing
shall be posted on the Bulletin Boards except by authority of the General
Manager.
14.
KITCHEN. No member shall be
permitted to enter the Kitchen, except by special permission from the General
Manager.
15.
FIREWORKS. The setting off
of any kind of fireworks within the clubhouse or on the grounds is strictly
prohibited, except when accomplished by Club management as part of entertainment
organized for the membership.
16.
REPRIMANDS. Members shall
not reprimand any employee of the Club. Complaints
in writing of all deficiencies in service will receive the prompt attention of
the General Manager.
17.
CARD PLAYING. Card Playing, other than organized card games, shall be
confined to the Card Rooms.
18.
MEMBERS BRINGING SUPPLIES. Members
are not allowed to bring any supplies (food and beverage) on the premises for
consumption when such supplies or similar items can be purchased from the Club.
19.
COMPLAINTS AND SUGGESTIONS. Complaints
and suggestions are invited and should be made in writing to the General
Manager.
20.
VIOLATIONS. The General
Manager must report to the President of the Club violations of the by-laws and
Rules that come to his knowledge
21.
PENALTIES. A penalty may be
imposed for each violation of these rules in such amount as the Board of
Directors may fix according to the Club by-laws.
22.
CHANGE OF RULES. The
foregoing rules are subject to change at any time by the Board of Directors, but
shall remain in force unless posted notice of the change is made on the Bulletin
Board of the Club.
GENERAL
RULES:
1.
MEMBERSHIP. In addition to
regular memberships and guest fees, weekly and monthly memberships are available
for members’ houseguest. Requests
for a temporary membership must be submitted to the Board of Directors for
approval.
2.
LOST OR STOLEN ARTICLES: The
Club shall not assume any responsibility for articles lost or stolen on the Club
premises. However, the Club shall
maintain a lost and found facility.
3.
EQUIPMENT: No equipment or
furnishings belonging to the Club shall be loaned or removed from the Club
premises or moved from its appointed place without special permission of the
General Manager.
4.
PARKING: Members must park
automobiles in accordance with marked parking regulations.
It shall be a violation of the Club rules for any member to park a car in
any way that shall interfere with the free use of the driveways in or out of the
Club property. Members are expected
to consider other car owners in the selection
of their parking space, and to observe strictly the parking markers to
ensure safety of pedestrians and other moving
vehicles. Consistent violators will
be properly warned of the parking regulations: however, if disregard of the
safety of others continues, their car will be towed to the rear of the parking
lot at their own expense.
5.
ADVERTISEMENTS: Commercial
advertisements shall not be posted or circulated in the Club nor shall business
of any kind be solicited or transacted on the property of the Club nor upon the
Club stationery without the prior approval of the General Manager.
6.
PETITIONS: Petitions may be
originated, solicited, circulated or posted on any property of the Club only
with the prior approval of the General Manager.
7.
PERSONAL SERVICE: Members
must not request special personal services from the employees of the Club.
8.
CLUB EMPLOYEES: Members and
their guests may not abuse any club’s employees, verbally or otherwise.
All service employees of the Club are under the supervision of the
General Manager and no member or guest shall reprimand or discipline any
employee or send any employee off Club Facilities for any reason.
Any employee not rendering courteous and prompt service should be
reported to the General Manager immediately.
9.
COMPLAINTS: All complaints,
criticisms or suggestions relating to the operations of the Club must be in
writing, signed and addressed through the General Manager to the Board of
Directors.
10.
SMOKING: Nonsmoking areas
have been designated in the Lounge and Ballroom.
Cigar smoking is restricted to the card rooms, locker rooms, and bathroom
areas. Cigar smoking is not allowed
in the Lounge, Restaurant, Ballroom, Office, and Reception area.
TENNIS
RULES
Cooperation of all Tennis
playing members is solicited in order to keep the Courts in good condition and
to provide an opportunity for all interested members to play.
Please observe the following
rules, which were approved by the Membership and Board of Directors.
1.
The General Manager and the Tennis Professional are empowered to enforce
all rules.
2.
Hours of play will be from 7:00 AM until 11:00 PM each day.
3.
Courts may be closed at the discretion of the General Manager or the
Tennis Professional due to poor playing
conditions or for maintenance.
4.
Proper tennis clothing including non-marking tennis shoes is required
during play on the courts.
Players are requested to wear appropriate tennis apparel when using the
Courts as a courtesy to other players. This
does not include cut-offs, jeans, muscle shirts, swimming attire (including
cover up), short shorts, halter-tops, or other attire not deemed acceptable by
the Tennis Professional. Those
players not properly attired will not be permitted to play.
No one is allowed to play without a shirt.
5.
Previously scheduled Tournaments, Leagues, Lessons, and Special events
all have priority over social play.
6.
A court reservation system will be provided for members during June, July
and August and other times as needed. Reservations
may not be made more than one (1) day ahead, and in no instance shall a player
participate in more than 90 minutes of consecutive reserved time if other
members are waiting. A reserved
Court will be held no longer than 15 minutes for late arrivals.
7.
Adult members have priority on Wednesday, Saturday, and Sunday
afternoons, all day on holidays, and after 5:00 PM daily.
Wednesday mornings will be for free play with adult members having
priority.
8.
Guests of a member, other than houseguests, may use the Tennis Courts no
more than once a month and a maximum of four times a year.
Members Guest must be playing with the member or schedule the playing
time through the Tennis Professional.
9.
Non-members must pay a $4.00 Court Fee each time they use the courts
including lessons.
10. Disciplinary action may
be taken at the discretion of the Tennis Professional if any of the above rules
are not being followed.
SWIMMING
POOL RULES AND REGULATION
Safe Swimming is only
following the rules of common sense and courtesy.
It is the duty of the lifeguards to see that the rules are observed and
that no one suffers because of the thoughtlessness of another. The following rules are by no means complete and are listed
here because they seem to be overlooked more frequently than others.
Strict Observance of the
Rules and Regulations will insure maximum enjoyment and benefits for the
membership. Any infraction of such
Rules and Regulations shall subject the member and/or his child or children to
suspension of Pool privileges for a period to be determined by the General
Manager, Pool Director, and Board of Directors.
The Pool Director shall have the discretion to suspend any person pending
a final ruling.
THE
FIRST TWO RULES ARE REQUIREMENTS OF THE AMERICAN PUBLIC HEALTH ASSOCIATION
1.
All persons using the Swimming Pool should take a shower with warm water
and soap before donning a suit to enter the water.
2.
Any Person with a cold, fever, cough, inflamed eyes, or any skin disease,
wearing bandages or with any communicable disease shall be excluded from the
Swimming Pool.
I.
GENERAL:
1.
Every person, member or guest, must register upon entering the Swimming
Pool.
2.
No one shall use the Swimming Pool unless the Pool Director
and/or Lifeguard are in attendance.
They are in complete charge of the Pool area and their decision shall be
final in all matters pertaining to the safety of bathers.
3.
Children 8 years of age, or younger, unless permission is granted by pool
director or head lifeguard, must be accompanied by a member 16 years of age or
older.
4.
The Club is not responsible for accidents, or for the loss of bathing
suits or other articles.
5.
Swimmers must wear proper swim attire.
6. Glass and
other breakable objects will not be permitted on the premises.
7.
Members are responsible for the conduct of their guests and any
indebtedness incurred by their guests.
II.
OPEN HOURS FOR POOL:
1.
Sunday. .....................................................1:00 p.m.
– 6:00 p.m.
Monday through
Friday............................12:00 p.m. – 8:00 p.m.
Saturday
...................................................10:30
a.m. – 8:00 p.m.
2.
Pool Season: The pool opens
on Memorial Day weekend and closes on Labor Day weekend, unless weather permits
extending the usage.
3.
Private pool parties of members will be permitted from 8:00 p.m. –
10:30 p.m. by arrangement with the General Manager.
Members are required to pay the Lifeguard fee only.
One week’s notice is required. A
charge of $150.00 will be made for all Non-members renting the pool, plus
expenses of the Lifeguards. All
parties require at least 2 lifeguards and parties over 40 require 3 lifeguards.
III.
POOL SAFETY:
1.
No running is permitted within the fenced area.
2.
Only one person may be on the diving board at a time.
3.
No horseplay or dunking will be allowed.
4.
Games are permitted only in the shallow end of the Pool and when it will
not interfere or cause discomfort to others.
5.
Kickboards, balls, floats, tubes, etc. are not allowed in the deep end
except when approved by the Pool Director or head lifeguard.
6.
Water is 3 ½ feet deep at the shallow end of the pool.
Beginners and small children must not enter pool unless parents are
present and prepared to look after them.
7.
Children or non-swimmers cannot swim beyond the shallow area until they
have obtained the approval of the Lifeguard, and they may be required to meet
the following qualifying tests:
A. Swim across the deep end of the pool.
B. Tread water for 30 seconds.
8.
No person, child or adult is permitted to climb or sit on any of the
fences in or around the pool area.
9.
The Baby Pool is limited to use by children 5 years of age or younger.
Parents or guardians of children using this area must be present and in
constant attendance.
9.
All accidents – no matter how minor – shall be reported to the Pool
Director, and an accident report will be completed and filed.
IV.
DRIVING IN POOL AREAS
1.
Because there are children walking in the parking lot, speed is limited
to 5 miles per hour in Pool area, driveways, and parking lot.
2.
Automobiles are not allowed to stand over 5 minutes to pick up or release
passengers or for any other reason. The
walkway to the Pool must be kept clear so people can see oncoming vehicles.
V.
SMOKING, FOOD, ETC.
1.
Smoking is permitted in the outside pool area only.
Use ash containers to dispose of cigarette butts only.
Please do not throw them in the pool or on the deck.
2.
All debris, waste paper, etc. must be placed in receptacles provided for
this purpose. Please help keep your
Pool clean and free from unwanted pests.
VI.
POOL LOCKER ROOMS
1.
Club Towels must be checked out and returned at entrance desk.
2.
No horseplay, damage, or vandalism will be tolerated.
Offenders who continue to cause disturbance may be denied admittance to
the pool and locker area.
VII.
SWIMMING LESSONS
1.
Individual or group lessons will be arranged through the Pool Director.
VIII.
GUESTS
1. There will be
a charge of $3.00 for members’ guests.
2.
Guests of a member, other than houseguests, may use the Pool no more than
once a month and a maximum of four times a year.
IX.
GOLF
RULES:
1.
All Golf rules and regulations set forth by the Board of Directors will
be enforced by the General Manager and the Golf Professional. The General
Manager is in complete charge of the golf course, who in turn will delegate
responsibilities to be carried out by the Golf Professional
2. The General Manager and
the Golf Professional are obligated to report intentional and repeated
violations of course rules or rules of etiquette to the Board of Directors.
Members also have the responsibility and are requested to report
violations to the General Manager or the Golf Professional.
3. The rules for play on the golf course will also be
established by the Board of Directors. These
rules will be enforced by the General Manager,
Golf Professional, Greens Superintendent, and the Golfing Staff.
4.
The Golf Shop will be closed on Mondays from November 1 through March 31.
Hours of operation for the Golf Shop are:
Summer – 7:30 AM to 7:30 PM (April
1 through October 31)
Winter – 8:30 AM to 5:30
PM (November 1 through March 31, except Mondays)
5.
Green Meadow Country Club is a soft spikes only facility; traditional
metal spikes are not allowed on the Golf Course or Practice areas (soft spikes
are available for installment in the Pro Shop).
6.
Slow play, which results in holding up other golfers, will not be
tolerated. Players must maintain
pace with other golfers or lose their position on the course.
GMCC also has posted times on the golf course; therefore, players are
expected to maintain this pace of play throughout their round of golf.
7.
Members and their guests SHALL not play, or practice, nor accompany
golfers, without proper golf attire. Members
are expected to insure that their family members and guests adhere to such rules
The
following dress code is mandatory for all players.
Improperly dressed golfers will be asked to change before playing.
If you are in doubt concerning your attire, please call the Golf Shop
before starting play.
Gentleman: (revised
October 17, 2003)
Acceptable:
Shirts, slacks and golf shorts up to four inches above the knee are
considered appropriate attire.
Not
Acceptable: Under shirts, Tank
tops, fishnet tops, cut-offs, overalls, jams, sweatpants, bathing suits, or
other athletic shorts more than four inches above the knee are not
permitted.
Blue
jeans not allowed in the spring, summer, and early fall: between March 1
and September 30 each year.
Ladies: (revised October
17, 2003)
Acceptable:
Dresses, skirts, slacks, golf shorts up to six inches above the knee,
golf shirts, and blouses are considered appropriate attire.
Not
Acceptable: Halter tops, tank tops,
fishnet tops, cut-offs, uncovered bathing suits, sweatpants, or athletic shorts are not permitted.
Dress
jeans in good taste are permitted for both Gentlemen and Ladies only during the
winter months from November 1 through February 28.
8.
On Saturdays, Sundays and Holidays during the months of April through
October, only foursomes will be permitted to tee off between the hours of 8:00
am and 3:00 PM. Any exception to
this rule must be approved by the Golf Professional prior to the beginning of
play.
9.
From April through October the
following playing times are in effect:
Tuesday
(AM).................................18 hole Women’s Golf Association
Wednesday
(PM)...............................9 hole Dogfight (5:30 PM)
Thursday
(AM) ............................... 9 hole Women’s Golf Association
Friday (AM).....................................18 hole Senior Men’s
Association
Sat.
(AM)...Male members & their adult male guests until 10:30 AM
10.
No player may start play on any hole other than No. 1 unless permitted to
do so by the Golf Professional or his staff.
Golfers who finish the 9th hole, and do not tee off No. 10 as
soon as the hole is open, forfeit their position and must not restart if they
impair approaching golfers in any way.
11.
U.S.G.A. Rules of Golf will apply except when amended by local rules.
12.
Each golfer must register at the Pro Shop.
13.
Each player must have his or her own equipment.
14. Starting times are
required all year.
15.
Hitting practice shots into greens is not permitted. Hitting range balls other than in the range area is not
permitted. All range balls must be
returned to the range area.
16.
Before leaving a Bunker, a player should carefully fill up and smooth
over all holes and footprints made by him or others who neglected to do so.
17.
Ball marks on the greens must be repaired immediately.
18.
All bottles, containers, trash, and cigarette butts carried on the course must
be deposited in a trash receptacle when disposed.
19.
Rental and operation of Club-leased electric golf carts are restricted to
individuals with a valid driver’s license.
A maximum of two riders and two golf bags will be allowed on each cart.
Golf carts will not be rented after the hour of
7:00 PM and no golf carts will be allowed on the course when the club is
closed. No privately owned Electric
Golf Carts(4-wheel) are allowed on the course.
20. All Electric carts must
be kept outside of striped line or at least 30 feet from all tees and greens,
except on cart paths. Hand-carried
bags must be kept off of greens.
21.
Members or their guests, who have a physical disability, at the Golf
Professional’s discretion, may have use of an Orange Flag. A member who has an
ongoing disability must have this information supported by a Doctors statement,
indicating the type of physical restrictions.
An Orange Flag allows the member to take the golf cart off the cart path
when weather conditions permit. Carts
with an Orange Flag are still subjected to the above cart rules.
22.
No person under the age of 14 shall be allowed to use the course on
Wednesday PM, Saturday, Sunday or Holiday unless accompanied by parent or adult
player.
23.
Guests may play golf under the following conditions:
(A) Guests will pay a daily
fee established by the Board of Directors.
(B) Guests playing Saturdays, Sundays and Holidays must be
accompanied by a member.
(C) Guests playing any other time may be sponsored by a member by
calling the Pro Shop and registering the Guest.
(D) Guests of member, other than
houseguests, may use the golf
course no more than once a month and a maximum of four times
a year. An exception to this rule
will include the Member – Guest
Tournaments.
(E) Green Meadow maintains a reciprocal agreement with certain
area private country clubs. A
member in good standing at a
reciprocal club is not bound by the four-limit rule providing this
privilege is not abused.
(F) Members must register guests in the
Golf Shop by name and
address. A card file will be
kept in the Golf Shop with a card
for each guest. The card will
contain the following information:
a.
Dates the guest has played during the calendar year.
b. Member sponsoring the
guest.
The
Member should check with the Golf Shop prior to inviting guests to determine the
guest’s status according to the Club guest regulations.
The sponsoring Member will be responsible for guests conduct and
financial obligations to GMCC.
24.
GMCC has an emergency SIREN and it will be used to warn players of any
immediate danger. Therefore, when a
player hears this siren he/she must cease play and return directly to the Club
House for further directions.
25.
GMCC is using the service of a Golf Course Ranger during the summer
months when play is the most intense. This
Ranger is responsible for the speed of play, protection of the golf course, cart
rules of the day, and eligibility of players.
He has the support of the Board of Directors, General Manager, and Golf
Professional so please listen to his suggestions!
26.
Violations of the golf rules will be reported to the Board of Directors and
appropriate action will be taken.
FIRST
VIOLATION – Letter from the Board of Directors to the member noting the date
and nature of the violation.
SECOND
VIOLATION OF SAME RULE – A fine of $50.00.
THIRD
VIOLATION OF SAME RULE – Expulsion from the Club or loss of all Club
privileges for a period to be determined by the Board of Directors.
GREEN
MEADOW COUNTRY CLUB, INC. BY-LAWS
ARTICLE
I – TITLE AND PURPOSE
SECTION
1.
The name of this organization shall be the GREEN MEADOW COUNTRY CLUB,
INCORPORATED.
SECTION
2.
The purpose shall be to promote and cultivate social activities among its
members and to provide its members with the convenience of a clubhouse and
facilities for indoor and outdoor recreation.
SECTION
3.
The purpose of the charter of incorporation is the general welfare of the
Club membership and not individual profit, and the members are not stockholders
in the legal sense of the term and no dividends nor profits shall be divided
among the members thereof.
ARTICLE
II – GOVERNMENT
SECTION
1.
The government of the club shall be vested in a Board of Directors
consisting of five (5) Directors, to be elected as hereinafter provided.
The Officers of the Corporation shall be chosen by the Directors and
shall be a President, Vice President, Secretary, Treasurer and such other
Officers, as the Board deems necessary. A
majority of the Directors shall constitute a quorum.
The Directors will take office January 1st following election.
SECTION
2.
In the Board of Directors is vested all powers, not by these By-Laws
reserved, to pass rules for the management and government of the Club; to fix,
enforce and remit penalties for the breach of the By-Laws or Rules.
Fines, when duly assessed by the Board by a majority vote, shall be
collectible as dues, and the non-payment thereof shall subject the offender to
the penalty of expulsion as for non-payment of dues.
SECTION
3. Included in the Board
of Directors’ general powers shall be their power to establish membership
classification, fix dues and set initiation fees payable by all classification
of Club members.
SECTION
4.
Subject to the limitations contained in these By-Laws and the charter,
the Board shall have broad power to borrow money and make all contracts
necessary for the normal operation of the Club, and to do such other acts or
things as it may deem necessary for the welfare of the Club, and to delegate its
administrative authority to committees, agents and employees.
SECTION
5. Regular meetings of
the Board shall be held on the fourth Thursday of each month at 6:00 p.m. at the
Club, unless the President, by notice, shall fix another time and/or place for
the meeting.
SECTION
6. Any member of the
Board who shall absent himself from two consecutive meetings, unless he shall
have previously obtained permission to do so from the President, or shall
present at the next regular meeting an excuse for his absence satisfactory to
the Board, shall be deemed to have resigned his office.
SECTION
7. Special meetings of
the Board may be called by the President. Additional,
Special meetings of the Board may be called by the President on written request
from two or more members thereof. The
Secretary shall give notice to each member of the Board at least twenty-four
hours in advance of the holding of any regular or special meeting.
ARTICLE
III – FISCAL YEAR AND ANNUAL MEETING
SECTION
1. The Fiscal Year shall
begin January 1 and end December 31.
SECTION
2. The Annual Budget
Meeting shall be held during the last two weeks of February of each year at such
time and place as may be designated by the Board.
ARTICLE
IV – ELECTION OF OFFICERS AND DIRECTORS
SECTION
1. The Directors shall
be nominated from the voting membership and shall be elected at an annual
electoral meeting to be held during the first two weeks of October of each year
at such time and place as may be designated by the Board.
Such Directors shall take office January 1st following
election.
SECTION
2. Directors shall be
elected for a three- (3) year period. Directors
shall be elected as follows:
Two Directors for three
years
Two Directors for three
years
One Director for three years
The
Directors shall elect a temporary Director to fill any unexpired term of another
Director until the next annual electoral meeting.
This vacant Director position shall then be added to the list of
vacancies as shown above and voted on by the general membership.
SECTION
3. Only Resident Members
shall be entitled to vote in the election of Directors and in other matters
brought before the members of the Club.
SECTION
4. The Nominating
Committee Chairman shall be appointed by the President and approved by the Board
of Directors no later than the regular June Board meeting.
The Nominating Committee shall consist of a Chairman and at least two
additional Resident Members.
Present Board Members shall not serve on the Nominating Committee.
SECTION
5. The Nominating
Committee shall recommend at least two qualified candidates for each vacancy
from the voting membership to be elected to the Board of Directors.
Those persons eligible to serve as a Member of the Board of Directors
must be a Resident Member in good standing for at least three (3) years
prior to nomination and election. These
selections shall be made not later than the August meeting of the Board of
Directors.
SECTION
6. The Nominating
Committee shall report their list of nominees to the Board of Directors for
approval, and the President shall cause the list to be published at least thirty
(30) days prior to the election by written announcement and by posting the names
on the bulletin board at the Club. Any
Resident Member who desires a position on the Board of Directors may also submit
his/her name to the Chairman for consideration to be included on the list of
Nominees. Additional nominations
for Board of Directors shall be accepted from the floor during the Election.
SECTION
7. The election of the
Directors of the Club shall be by ballot or acclamation, and a majority of the
vote’s cast shall be required to elect.
SECTION
8. A member may be
represented at a meeting by proxy. All
proxies must be specific in content and state the purpose of an election for
which they are submitted. Proxy
forms must be obtained from the Club office, and the purpose of the election
must be printed or typed on the form by office personnel prior to delivery to a
person asking for the form. Any
altered ballots shall be disqualified.
SECTION
9. The Board may, upon
their own motion, and shall, upon the written request of ten members, call a
special meeting of the Club by giving ten days’ notice by mail to the members,
and by also posting said notice on the bulletin board of the Club.
The notice of every special meeting shall state the purpose for which it
is called, and no other business shall come before the meeting.
The order of business at “special meetings” shall be as follows:
1.
The chairman will call the meeting to order.
2.
Reading of the minutes of any previous special meeting.
3.
Report of Officers, Committees, and/or Individuals.
4.
Report of any unfinished Business.
5.
New Business served for this meeting is conducted.
6.
Call for notice of motions and voting.
7.
The meeting is adjourned.
SECTION
10. Members present or
by proxy shall constitute a quorum at all Club meetings.
ARTICLE
V – DUTIES OF OFFICERS
SECTION
1. The President, or in
his absence, the Vice President, shall preside at all meetings of the Club and
Board and shall exercise general supervision and control over all affairs of the
Club. The President shall appoint,
subject to approval of the Board, all necessary committees.
SECTION
2.
The Vice President, in the event of the absence or incapacity of the
President, shall assume the functions of the President.
SECTION
3. The Secretary shall
keep minutes of the meetings of the Club and of the Board, and be responsible
for the records of the Club. The Secretary shall give notice of all meetings of
the Club to all members thereof, and shall conduct the general correspondence of
the Club; and shall be responsible for, and to cause a membership roster to be
maintained.
SECTION
4. The Treasury shall
work closely with the General Manager to monitor Club expenditures, Profit and
Loss Statement, and Deposits. He
will also monitor the annual audit and report all unusual spending to the Board
of Directors. The Treasury shall
review and present monthly and annual reports of expenses, income, and financial
condition of the Club to the Board of Directors.
SECTION
5. All monies of the
Club shall be the responsibility of the Board of Directors or their designated
representatives. (Account shall be
audited not more than thirty days prior to the annual meeting, and at such other
times as the Board may direct.) .
ARTICLE
VI – COMMITTEES
SECTION
1. The President shall
appoint, subject to the ratification and approval of the Board of Directors,
such committees as necessary. These
committees shall have such authority and such duties as the Board may from time
to time confer upon them.
SECTION
2. The President, or in
his absence, the Vice President, shall be an ex-officio member of all
committees.
SECTION
3. Meetings of
committees shall be held on call of the respective chairman thereof, or by the
President.
SECTION
4. All members of the
Club and their dependents irrespective of classification, shall be eligible to
serve upon Club committees.
ARTICLE
VII – ORDER OF BUSINESS
SECTION
1. The order of business
at Board of Directors meetings shall be as follows:
1.
Reading of the minutes of the last regular meeting and of special
meetings held subsequent thereto.
2.
Report of Treasurer
3.
Report of Committees.
4.
Unfinished Business.
5.
New Business.
6.
Adjournment.
This
order of business may be changed at any meeting by a majority vote of the
members present.
SECTION
2. At the annual Budget
meeting of the Club the order of business shall be as follows:
1.
Reading of the minutes of the last annual meeting and of all special
meetings held subsequent thereto.
2.
Report of Board of Directors.
3.
Report of Treasurer.
4.
Report of Committees.
5.
Unfinished Business.
6.
New Business.
7.
Elections.
8.
Adjournment.
This
order of business may be changed at any meeting by a two-thirds vote of the
members present.
ARTICLE
VIII – MEMBERSHIP
SECTION
1. Membership in the
Club shall be considered on an individual basis and shall not be denied because
of race, sex, religion, age, or disability.
SECTION
2. No applicant shall
become a member until he or she has been duly elected a member of the Club by
the Board of Directors and has paid to the Club initiation fees and dues at the
time of application. A temporary
membership may be extended to the prospective new member until such time that
the Board of Directors acts on the application.
SECTION
3. No applicant shall
become a member if the majority of the members of the Board present cast votes
in the negative.
SECTION
4. Applications for
membership must be made in writing, signed by the applicant, endorsed by two
members, and delivered to the General Manager who shall submit said application
for Board action at the next regular Board meeting.
SECTION
5. The application of a
rejected candidate may be renewed after a lapse of six months.
SECTION
6. In the event the
Board rejects the application, the amount of deposit shall be refunded to the
applicant.
ARTICLE
IX – MEMBERS
SECTION
1. Members shall consist
of such persons, as are members of the Club at the time of adoption of these
by-laws and such other persons as may thereafter be elected members by the Board
of Directors.
SECTION
2. All unmarried members
of the immediate families of members, dependent upon such member for support and
who are 25 years of age and under are entitled to privileges of the Club
appropriate to the sponsor’s membership status.
SECTION
3. Resignations shall be
in writing and shall be effective on the first day of the following month in
which the request was received.
SECTION
4. Reinstatement fees of
all classes of members shall be fixed by the Board, which shall have the power
to change the same from time to time.
SECTION
5. Leaves of absence of
Club members shall be requested in writing to the Board of Directors and shall
be considered upon their individual merits.
Leave of absence may be granted to a member in good standing solely at
the discretion of the Board and must not exceed one (1) year in duration.
Any further leave of absence shall be considered only on an individual
basis.
ARTICLE
X – DUES AND ACCOUNTS
SECTION
1. Dues structure shall
be set by the Directors.
SECTION
2. All dues are payable
in advance, except that at the option of any member, dues may be paid quarterly,
semi-annually or annually in advance. A
5 % discount will be given for dues paid annually on the 1st of January each
year. In the event a member making
such advance payment shall cease to be a member of the Club before the
expiration of the period of time covered by the advance payment, the manager
shall first deduct from the unearned portion of said advance payment any and all
indebtedness due the Club (including the 5 % discount), and then return to said
member any remaining unearned balance.
SECTION
3. All accounts and dues
shall become payable immediately subsequent to the month in which they accrue.
SECTION
4. Both dues and
accounts shall become due and payable upon receipt of statement and shall become
delinquent the 1st day of the following month.
A five (5%) percent penalty shall be assessed monthly with a minimum
charge of 50 cent on all delinquent accounts.
SECTION
5. On the 10th
day of the month in which dues and accounts become delinquent, a letter shall be
sent to each delinquent, advising him that his indebtedness to the Club is
unpaid and that, if it remains unpaid, his name and the amount owing will be
posted on the Club bulletin board 15 days later.
The letter shall further state that, upon such posting, the member’s
credit will be suspended.
SECTION
6. On the 1st
day of the succeeding month, unless the bill is paid, the debtor shall be
automatically suspended from the Club, and on the day of the regular Board
meeting of that month, shall be subject to expulsion from the Club at the
discretion of the Board of Directors.
SECTION
7. During a period of
suspension, the member’s dues shall continue.
The member shall also be denied participation in all Club activities.
ARTICLE
XI – PENALTIES
SECTION
1. In the case of the
infraction of any By-Laws or any Rule of the Club, or in the event of any
conduct on the part of a member may tend to endanger the good order, welfare or
character of the Club, the Board of Directors may suspend such members from all
the privileges of membership for a period of not more than six months, or assess
a fine as set by the Board or both; or such member may be expelled by a majority
vote of the Board, provided that when a member is charged with any breach or
infraction of the Club By-laws or Rules, notice in writing shall be given him,
and, if the member protests the penalty in writing to the Club within twenty
days, the Board shall set a time and place and the member shall be given an
opportunity to defend himself.
SECTION
2. For misconduct or
neglect of duty, any member of the Board may be expelled from office by a
majority vote of the Board at any meeting of the Board, provided written notice
of which Board members are informed, at least twenty-four hours in advance of
said meeting, that such action will be sought.
SECTION
3. For conduct on the
Club premises of any guest which tends to bring the Club into disrepute, or
which is disorderly or unbecoming a member, the Board may forbid members of the
Club the privilege of bringing or inviting such offending persons upon the Club
premises. Any member who shall
invite any such person, who has been forbidden the Club premises, to the Club,
shall be subject to suspension or expulsion by the Board.
ARTICLE
XII – AMENDMENTS
SECTION
1. These Club By-Laws
may be amended at any meeting of the Club by a majority vote of the members
present in person or by proxy, provided
a copy of the proposed amendment shall be filed with the Board of Directors, and
a copy subscribed to by at least ten members of the Club, shall have been posted
for at least ten days before such meeting.
ARTICLE
XIII – ADOPTION OF BY-LAWS
SECTION
1. These Club By-Laws
shall be in force at such time as they are adopted by a majority vote of the
members present in person or by proxy at a Club meeting, provided the membership
has been notified at least ten days prior to the meeting and that a copy of the
proposed By-Laws is available upon request.
ARTICLE
XIV – ROBERTS RULES OF ORDER
SECTION
1. Robert’s Rules of
Order shall govern procedure of the Club meetings and Board meetings in all
cases where applicable and in which they are not inconsistent with the By-Laws
or special rules of order.
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